As virtual meetings have become more common, it is important to create the right virtual environment. With virtual meetings, you are going to want to ensure you have a professional environment set up. You can take steps to ensure that your virtual meetings have the same professional feelings as your in-person meetings.

#1: Work in a Quiet Room

First, you are going to want to make sure you are set up in a quiet room. You are going to want to be situated in a room ideally that has carpet. Instead of hardwood floors, carpet can help to dampen the echoes that can get picked up over the microphone. If you have a room with hard floors, you are going to want to add a rug or even floor pillows to help create a warmer sound in the room.

#2: Use a Basic Background

Second, you are going to want to use a basic background. You are going to want to use a professional-looking background. Something simple, like a bookcase in the background or some natural green plants, is a great, neutral professional-looking background. You can also use a virtual background to create a professional-looking background. You want the background to not distract from what is happening in the meeting.

#3: Use Lots of Light

Third, you are going to want to use a lot of light in the room. Using one or two LED desk lamps will provide you with ample lighting to illuminate your face and not leave you in the shadows. You want to ensure you have the light to be easily seen when you are on the camera.

#4: Use a Laptop

Fourth, when it comes to the tools you use for your video conference, you will want to use a laptop instead of a smartphone. A smartphone may be convenient to use, but it is not the best tool to use for video conferencing. With a laptop, you can keep the camera stable throughout the video conference. With a smartphone, it will be difficult to keep your hand stable the entire time.

Additionally, with a laptop, your hands will be free to take notes and do other tasks during the meeting.

#5: Use an External Microphone

Fifth, your laptop may have a strong built-in microphone. However, if you want to enjoy the highest possible quality of sound transmission during the meeting. You are going to want to purchase an external microphone so that you can enjoy the best sound quality during your meeting

When it comes to conducting a professional meeting, you will want to conduct your phone conversation in a quiet room, use lots of light, use a laptop, establish a basic background, and use an external microphone.